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To: ahmed@portraitplacegpw.com
Cc: Lobert, Larry; Peterson, David; Fenton, Christian; Roeske, Daniel (GPPSS); Summerfield, Brian (GPPSS); Valente, Lois (GPPSS); Weertz, Margaret; Pangborn, Cindy; Harwood, Thomas
Subject: Re: GPPSS--Superintendent Search Survey; Timing of Receipt of Survey Question Results and Individual Survey Comments

Mr Ismail,

I asked Mr Peterson how difficult it would be to reactivate the link to the survey and he stated it was a little more involved than one would think, hence the decision to not reactivate it.  If we had your concern beforehand we certainly would of left it up. 

As for your request for the survey data, you certainly are welcome to FOIA the results but Mr Fenton does not have the results. The survey was run through the School Exec Connect server and they are working to get it into the board packets by Friday.

You are certainly welcome to FOIA School Exec Connect for the information, if you so desire. 

Mr Peterson did indicate they are doing their best to get it to ALL board members by Friday, so I will leave that decision to you.

Respectfully

Judy Gafa

On Tuesday, March 17, 2015, Ahmed Ismail <ahmed@portraitplacegpw.com> wrote:

Mrs. Gafa,

As I said in my prior email, I guess we'll have to agree to disagree on the logic behind the decision to not allow residents/forum attendees access to the online survey at least through the date of the last focus group meeting.  As I stated in my prior email of this date (copy below), I see no downside to it and plenty of upsides.  I don't quite understand your reference to "…I only wish you had brought it to our attention…".  If I had told you of my concern prior to March 15th, would you have left it online for the residents?  If so, how much work can it possibly be to re-activate the link?

In any event, as I stated in my prior email, I will advise anyone who asks me about it of your rationale and of the fact that the survey is officially closed.

A semi-related concern I have is your comment in the email below that, "….all trustees will receive the survey data this coming Monday during the board meeting…".  If the survey is now closed, why can't we receive the results with the information packets we are delivered every Friday?

This is a huge issue.  I see no reason why we shouldn't have the survey information to study over the weekend so that we have time to forward you/the search firm any requests for additional information prior to the Monday board meeting.  With 674 responses (which means the possibility of 674 individual resident comments), I feel it is unfair to us as board members and to the public we are representing to expect us to be able to ask the proper questions of the search firm representative(s) without thoroughly digesting the data.  Being given the information the same evening we are to discuss it should be unacceptable to everyone on the board, not just me.

If the delivery of the survey information on Monday versus the prior Friday has been cast in concrete, then please be kind enough to honor my previous request to receive any individual comments given in the free form text box at the end of the survey.  If this is going to be an issue, please extend the courtesy of advising me upon receipt of this email.  I do not want to find out on Monday of next week that this data will be withheld, as  I would like the opportunity to submit a FOIA request to Mr. Fenton in time to have the information as soon as possible, preferably before Monday's meeting.

Thank you for your time and consideration,

Ahmed Ismail